Preliminary assessment

The assessment committee gives a preliminary recommendation which must be unanimous or made by a majority of the committee, as to whether the thesis in its present form fulfils the requirements for being the basis for the award of the PhD degree. This must be done no later than two months after submission of the thesis. The month of July is not included when calculating the two-month deadline.

The preliminary assessment cannot be ’conditionally approved’

The assessment committee must determine whether the thesis is qualified for defence. If the thesis is considered qualified, it means that the PhD student may defend it as is. The assessment committee may suggest minor changes which the PhD student will relate to before the defence. If the assessment committee demands changes, the preliminary recommendation must be negative.

The Office for PhD and Continuing Education forwards the forms necessary for the preliminary assessment with the names of the examiners to the principal advisor and at the same time the principal advisor is notified that the assessment committee has been approved.
 
When the preliminary assessment is ready, it must be sent to the Office for PhD and Continuing Education via DTU DOC. It must be sent no later than two weeks before the defence. The PhD Office will then forward a copy of the preliminary recommendation to the PhD student.
 
If the assessment committee finds:

  • that the thesis is qualified, the defence can take place; and
  • that the thesis is not qualified, the recommendation must also include a unanimous or majority recommendation that will form the basis for the decision of the head of the PhD school as to whether the thesis may be submitted again in a revised form and within which time limit. The PhD student and the principal advisor shall be given the opportunity to comment on the recommendation of the assessment committee within two weeks.

If the thesis is not considered qualified, the head of the PhD school makes one of the following decisions based on the recommendation of the assessment committee and any comments made by the PhD student and the principal supervisor:

  • The defence cannot take place; and 
  • The thesis may be submitted once again in a revised form within a deadline of minimum three months. If it is re-submitted, it will be assessed by the assessment committee previously appointed, unless special circumstances apply.

In special cases it is possible to recommend to the Dean that the thesis be assessed by a new assessment committee.

 

The Office for PhD and Continuing Education will inform the PhD student of the decision as soon as possible (the thesis must be returned to the PhD student).

 

Process for submission and printing of thesis when the assessment committee has approved the thesis for defence

 

Process for submission and printing of thesis when the assessment committee has not approved the thesis for defence