Approval of thesis for defence

Process for submission and printing of thesis when the assessment committee has approved the thesis for defence

(Cf. Section 18(2) and Section 19(2) of the PhD Order)            

  1. The thesis is submitted to the department.
  2. The assessment committee submits a positive preliminary recommendation.
  3. The PhD office sends a copy of the preliminary assessment to the PhD student.
  4. The thesis must be available to the public no later than two weeks before the defence.
  5. The PhD student defends his/her thesis. If the preliminary recommendation contained suggestions for minor changes, the assessment committee will be given a chance to see if the PhD student has addressed these.
  6. It is the responsibility of the chairman of the assessment committee to ensure that the assessment committee does not request changes to the thesis after the defence.
  7. The main supervisor must ensure that the correct version of the thesis is printed and uploaded in Orbit. This means the version that was approved by the assessment committee and defended (just as for peer-reviewed articles).
  8. The PhD student has copyright to the thesis.
  9. If the thesis has not been printed before the defence, it must be printed no later than eight weeks after the defence.


Copyright to articles, illustrations, pictures and graphs
It is the responsibility of the PhD student to ensure that he/she has not transferred copyright. It is also the responsibility of the PhD student to ensure that he/she has been granted the right to use other material than his/her own.

When a PhD thesis consists of articles, figures, pictures, graphs etc. which have been published in journals, it is important that the PhD student has obtained the right to use these. This can either be done by choosing to publish in an Open Access journal – if available within ones research area. Alternatively you can upon submission of the article, inform the publisher that it will later on be submitted as part of a PhD thesis and as a consequence it must be also be published in DTU Orbit.

You can read more about the subject at, or you can contact DTU Library where they are happy to help look into the publishers’ copyright and publishing policies.