Guidance and rules during partial reopening

 

DTU follows the authorities’ requirements for a controlled and careful reopening of our activities.  

All employees must work from home to the greatest possible extent - all social events are cancelled, for both employees and students.

This guide contains requirements that must be adhered to. It is continuously adapted to the authorities’ recommendations.

Students are referred to the guidelines in 'Welcome back to DTU for students'.

Contents:
  1. Keep clean, keep a distance
  2. Minimizing infection
  3. If you get sick
  4. Arranging and cleaning the workplace
  5. Requirements for use of laboratories
  6. Staying in common areas
  7. Public transport
  8. Transport at DTU
  9. Eating
  10. Showering
  11. External partners
  12. Work-related travel
  13. Fieldwork
  14. Oral exams / defence
  15. Meeting and events
Special considerations

If you are in a risk group or are in close contact with people who are (read more about risk groups), and therefore only reluctantly leave your home, talk to your manager or supervisor. Together, you can establish the framework for your work or study participation - possibly in connection with a medical assessment.

For people at risk, it is recommended to keep a distance of two meters.

If you belong to this group, pay particular attention to hygiene and any disease symptoms:

  • Remember hand hygiene and be sure to wash your hands thoroughly when you get home from work. If you are at risk of having secretions on your clothes, it is recommended that you change clothes as soon as you get home, even before greeting your relatives.
  • Pay extra attention to symptoms, isolate yourself if you feel ill, and avoid contact with people at risk. Keep in mind that the risk of infecting others is small if you have no symptoms.
  • Also, pay extra attention to hygiene at home and make sure that your relatives are particularly careful with hand hygiene.

If you belong to a risk group or if you share a household with a person belonging to a risk group, you may be exempted from work if the conditions below are met. DTU will then receive sickness benefit reimbursement.

The conditions for being exempt from work are:

  • That you have a medical certificate stating that you or someone in your family belongs to a particular risk group
  • DTU agrees that the workplace cannot be arranged in such a way that you can adequately attend work and that you do not have the opportunity to work from home.

This particular scheme will remain in effect until the end of August 2020. If you believe that these rules cover you, talk to your immediate manager.

1. Keep clean, keep a distance

See 'Hygiene and cleaning' 

2. Minimizing infection

See 'Hygiene and cleaning'

3. If you get sick

Read the Sickness and contact tracing section via the menu to the left.

4. Arranging and cleaning the workplace

See 'Hygiene and cleaning'

5. Requirements for use of laboratories

In addition to the general requirements in this document, the following requirements must comply for laboratories :

  • Use of gloves is mandatory in all laboratories for as long as necessary and as short as possible (risk assessment). Plan the work so it is possible to remove the gloves from time to time, so that your hands can get some air and remember to change gloves between different tasks.

  • Keep 1 meter away. In situations where there may be an increased risk of droplet contamination or where a precautionary principle warrants a special consideration, at least 2 meters must be kept

  • The work / teaching must always be organized to comply with the National Board of Health's recommendation on distances. This may result in reduced team sizes or changed working hours.

  • If it is not possible to organize the work so that the distance requirements are met, it may be decided locally to dispense. In this case, protective equipment (visor and / or mouth band) must be used. Protective equipment is purchased locally and dispensation must be in writing.

  • Protective equipment generally cannot replace the distance requirement.

  • Laboratory work is rescheduled taking into account the situation of the individual employee / student and agreed with the nearest manager / course leader.

  • In teaching situations - or where students are in the laboratory, a responsible DTU employee must always be present.

  • At the end of all work sessions, the employee must clean surfaces including contacts, handles, keyboards, equipment and so on.

Some departments/centres share facilities such as laboratories. The departments must have a special focus on this and coordinate activities among themselves, 

If you have any questions, please contact your manager or occupational health and safety coordinator.

6. Staying in common areas

It is required to wear face masks in DTU's canteens, cafés etc. However, this does not apply when sitting down. The requirement applies to both guests and employees who have contact with guests. The same exceptions apply as in public transport (children, etc.).

When staying in the department's or DTU's common areas, the distance requirements in the general community applies -  indoors as well as outdoors. 

Do you use local common areas such as kitchens, toilets, printing rooms, etc., make your stay as short as possible, and be sure to clean any surfaces that you have come into contact with when leaving the area. Also, wash or sanitize your hands before and after use. Ensure good ventilation. 

7. Public transport

Follow the  authorities' guidelines if you use public transport in connection with your work.

9. Transport at DTU

The requirements for physical distance also applies to transport internally at DTU. 

As far as possible, walk or use your own means of transport at and between DTU's facilities.

Vehicles used by several people (cars, bicycles, scooters, etc.) should be thoroughly sanitized on the surfaces that you’ve touched - both before and after use.

10. Eating

Your local management decides if kitchens can be used for dining. You can consider eating outside, at your own workstation, or taking meal breaks in turns.

11. Showering

Employees can still take a shower at work. The distance requirements may make it necessary for people not to bathe or change clothes at the same time.

12. External partners

If external partners are granted access, they must also follow all guidelines in this guide.

13. Business travel

Read more about Travel

14. Fieldwork

The rules in this document also apply to fieldwork.

15. Meetings and events

If you are responsible for an activity involving others, it is then your responsibility that the instructions are followed and to ensure that the activity can be carried out accordingly.

See Meetings and events