Guidance and rules during partial reopening

DTU follows the authorities’ requirements for a controlled, careful and gradual reopening of some research and study activities. Following the government's announcements, selected staff and students will be granted access to DTU's facilities for a period before the university is opened to all.

Only staff and students who have been expressly allowed to work at DTU by their manager or supervisor may show up at DTU's facilities.

This guide contains requirements that apply during the period of partial reopening. It is continuously adapted to the authorities’ recommendations.

Contents:
  1. Who can come to DTU?
  2. Keep clean, keep a distance
  3. Minimizing infection
  4. If you get sick
  5. Arranging and cleaning the workplace
  6. Requirements for use of research facilities
  7. Staying in common areas
  8. Transport to and from DTU
  9. Transport at DTU
  10. Eating
  11. Showering
  12. External partners
  13. Work-related travel
  14. Fieldwork
  15. Oral exams / defence

 

1. Who can come to DTU?

Only staff and students who have been allowed to meet at DTU by their manager or supervisor can stay at DTU's facilities. It is, however, allowed to visit Polyteknisk Boghandel, which is open weekdays from 10-14.

Everyone present at DTU must follow the precautions below to ensure that no one is exposed to infection risk. If you are responsible for an activity involving others, it is your responsibility to follow the instructions and ensure that the activity can be carried out accordingly.

There is a requirement that DTU can document that we do not gather more than has been allowed. Therefore, you must register your access by using your access card as you enter the building, and you must not let in others.

Special considerations

If you are in a risk group or are in close contact with people who are (read more about risk groups), and therefore only reluctantly leave your home, talk to your manager or supervisor. Together, you can establish the framework for your work or study participation - possibly in connection with a medical assessment.

For people at risk, it is recommended to keep a distance of two meters.

If you belong to this group, pay particular attention to hygiene and any disease symptoms:

  • Remember hand hygiene and be sure to wash your hands thoroughly when you get home from work. If you are at risk of having secretions on your clothes, it is recommended that you change clothes as soon as you get home, even before greeting your relatives.
  • Pay extra attention to symptoms, isolate yourself if you feel ill, and avoid contact with people at risk. Keep in mind that the risk of infecting others is small if you have no symptoms.
  • Also, pay extra attention to hygiene at home and make sure that your relatives are particularly careful with hand hygiene.
2. Keep clean, keep a distance

Respiratory tract infections such as COVID-19 is passed on via handshakes, surfaces or small drops from coughs and sneezes. Therefore, to minimize dispersion, everyone must increase cleaning.

DTU's central cleaning does not include all areas of potential infection (for example laboratory equipment). Therefore, to reduce the risk of spread of infection, all employees must wipe their desks, keyboard, telephone etc. daily, preferably with alcohol or water and soap.

3. Minimizing infection

When you are allowed access to DTU’s facilities, you must still adhere to the authorities’ guidelines:

  • Good hand hygiene - wash hands / use hand sanitizer (at least 70% alcohol) frequently
  • Cough into your sleeve - not your hand
  • Restrict physical contact - do not shake hands
  • Pay extra attention to cleaning
    • You have to clean your office workspace and break areas yourself - i.e. sanitizing surfaces that you have touched and places where many hands touch - such as keyboards, handles, coffee makers, equipment, etc.
  • Keep your distance - also at work and during transport
    • In rooms of less than 10 m2, only one person may work at a time
    • There must be at least one meter between people in larger rooms.
    • Remember that even if you are alone in the room, you may not be the only one using it.
    • Avoid assembly - both indoors and outdoors.

If you have any questions, please contact your manager or occupational health and safety coordinator.

Read more in the FAQ from the Danish Health Authority 

4. If you get sick

If you are sick or have symptoms of illness, stay at home. If you get symptoms or get sick while you are at work, go home.

Stay home until you are completely healthy. You are considered sick when there are symptoms of illness - even mild symptoms. If the doctor recommends it, samples can be taken for proper diagnosis. If you are tested positive you must inform your manager/supervisor.

With regards to COVID-19, you are considered healthy when two days have passed after the symptoms have ceased. Only then can you return to DTU.

Staff and students must follow the normal sick leave procedures: Notify your immediate manager/supervisor, tell her/him that you suspect COVID-19, and follow DTU's sick leave guidelines available through DTU Inside. 

5. Arranging and cleaning the workplace

Before arriving at DTU, increased cleaning has been taken care of and it has been made sure that the distance requirements can be complied with. 

In addition, you or your manager can order personal cleaning- and hygiene kits from CAS Servicecenter.

It is your responsibility to keep the workplace clean, including your desk and equipment, on an ongoing basis. 

  • Be sure to tidy up for cleaning.
  • Help out sanitizing - e.g. door handles, light switches, taps, coffee makers and copiers.
  • Start the day with good hand hygiene. Be sure to wash your hands or use hand sanitizer when you come to work.
  • You should sanitize your cell phone before sharing it with others.
  • Finish your workday by cleaning your workstation with cleaning wipes, alcohol or regular cleaning products.
  • Pay particular attention to good hygiene when visiting the toilet.
  • Keep information about coronavirus and minimizing spread available. Please use the posters from the Danish Health Authority.
6. Requirements for use of research facilities

Research facilities may only be used if university management has granted an exemption. All office work must continue to be done from the home address.

Some departments/centres share facilities such as laboratories. The departments must have a special focus on this and coordinate activities among themselves, so that requirement of no more than one person per 4 m2 is observed at all times.

There must be a senior staff member present during student lab work.

In addition to the general requirements in this document, those who have been granted access to research laboratories must comply with the following requirements:

  • Wear gloves in all labs. The gloves must be changed frequently as well as any time they have been contaminated with microorganisms.
  • Be aware that there may be reduced lab service, so there may be functions that you now have to perform yourself. Ask your manager.
  • If parts of the work require two people to be closer to each other than one meter, and this is crucial (e.g. certain routines in working with animals), together with your manager, find out how it can be done with extra protective equipment and increased hygiene.
  • If you work alone, the rules for working alone must be followed.

If you have any questions, please contact your manager or occupational health and safety coordinator.

7. Staying in common areas

You may only stay in common areas if you have been authorized by your manager or supervisor to work at DTU. When staying in the department's or DTU's common areas, the distance requirements in the general community applies -  indoors as well as outdoors. 

Do you use local common areas such as kitchens, toilets, printing rooms, etc., make your stay as short as possible, and be sure to sanitize any surfaces that you have come into contact with when leaving the area. Also, wash or sanitize your hands before and after use. Ensure good ventilation.

There is a maximum of one person in an elevator at a time.

8. Transport to and from DTU

If possible, take a bicycle or car to and from DTU. It leaves more space in public transport to those who do not have the same opportunity.  

Always follow these five general tips if you are considering taking public transport to and from DTU:

  • Walk or bike for shorter trips
  • Travel outside rush hour
  • Show consideration for other travellers
  • Remember good hand hygiene
  • Do not travel by public transport if you are ill or suspect being infected.
9. Transport at DTU

The requirements for physical distance also applies to transport internally at DTU. 

As far as possible, walk or use your means of transport at and between DTU's facilities.

Vehicles used by several people (cars, bicycles, scooters, etc.) should be thoroughly sanitized on the surfaces that you’ve touched - both before and after use.

10. Eating

DTU's canteens remain closed. Therefore, bring your packed lunch.

To comply with distance requirements and to minimize the spread of infection in common areas, it is advisable not to use kitchens for eating breaks. Eat outside or at your workstation, or eat in turns.

11. Showering

Employees can still take a shower at work. The distance requirements may make it necessary for people not to bathe or change clothes at the same time.

12. External partners

If external partners are granted access by the Department Head, they must follow all guidelines in this guide.

13. Business travel

Business travel is not an option at this time. When that changes, it will be announced on DTU Inside.

14. Fieldwork

The rules in this document also apply to fieldwork.

15. Oral examination / defence

If your lecturer teacher has informed you that your exam is taking place on campus and you can only attend online, this should be notified to your lecturer as soon as possible.

You should only turn up on campus and enter the building 30 min. before the start of the exam. If there is preparation time, you must only enter the building 30 min. before the preparation time starts.

You must always use your student card to access the building.

Once the exam is completed and you have been notified of your grade or other evaluation, leave campus. Staying on campus is not allowed.

Under normal circumstances, the exams are public, but this is not possible as of now. Therefore, access for anyone other than your lecturer, co-assessor/examiner and candidates(s) cannot be allowed. If you need an interpreter or other support function at the exam, this must be notified to the lecturer ahead of the exam, as this must be taken into account concerning the room size.

Family, friends or others who want to celebrate you after the final exam are not allowed to stay on campus. The celebration must take place outside DTU's campus area.